AESE Annual Meetings

36th Annual Meeting — September 14-18, 2002
Recorded in Nature – Revealed in Words (PDF)

Lord Nelson Hotel, Halifax, Nova Scotia, Canada
Joint meeting with the European Association of Science Editors (EASE)

For the PDF registration form click here. (See below for information and registration for Editing Workshop.)

Schedule of Events

Saturday, September 14
11:30 am-5:00 pm AESE 2002 Board Meeting

3:00 pm-5:00 pm Registration

6:00 pm-9:00 pm Icebreaker and trace fossil exhibit, Nova Scotia Museum of Natural History

Bandstand at the Halifax Public Gardens.

Sunday, September 15
7:30 am-8:45 am AESE Business Meeting

8:00 am-10:00 am Registration

9:00 am-9:15 am General welcome to delegates

9:15 am-12:00 pm Ethics in Scientific Publishing

What do you do when something’s not right? Handling authors’ misconduct, whistle-blowing, and moral dilemmas for editors and authors.

12:00 pm-1:30 pm Lunch

1:30 pm-5:00 pm Refereeing in the New Millennium

Referees are one way to ensure the scientific integrity of the work being published in journals, and by scientific publishers and government surveys. This session will cover open-web refereeing, how to recruit referees, why do referees review, and referees’ conflicts of interest.

6:30 pm-8:30 pm Lobster dinner (informal) on the Halifax waterfront

Busker on sidewalk.

Monday, September 16
8:00 am-6:30 pm Field trip to northern mainland Nova Scotia

This trip to Joggins and Parrsboro will show participants the rock record on both sides of a plate boundary between two ancient continents. At Joggins, participants will have the chance to see examples of late Carboniferous coal swamps, fens, and bogs; paleo-ecology of a sub-tropical rain forest; earliest confirmed location of true reptiles; trackways of the giant sow-bug-like Arthropleura; standing, coalified trees 6 m high; and fossils of reptiles stuck inside ancient stumps. On the way to Parrsboro, participants will be able to observe glacial features such as eskers, drainage changes, an antecedent river, recessional moraines, a U-shaped valley, Bridal Veil Falls, and varying stands of sea level. At Parrsboro, the bus will stop at the Fundy Geological Museum, and then proceed to Wasson’s Bluff to see an example of a rift valley, featuring the location of the world’s smallest dinosaur, a crocodile-like reptile, and a large plant-eating dinosaur.

8:00 pm-10:00 pm Wine and Cheese Party for journal editors, freelancers and private publishers

Aerial view of the fossil cliffs of Joggins.

"But the finest example in the world of a natural exposure in a continuous section ten miles long, occurs in the sea cliffs bordering a branch of the Bay of Fundy in Nova Scotia." Sir Charles Lyell, 1871, Elements of Geology.

Erect tree containing reptilian remains at Joggins.

Tuesday, September 17
8:00 am-10:00 am Breakfast Meeting for national, provincial and state survey editors

9:00 am-12:00 pm Digital Dilemmas: Copyright Issues and Archiving Headaches in the Digital World

The move to electronic journals and online reports from government and academic organizations has created almost as many problems as it has solved. How do you handle authors’ requests for digital copies of their work for posting on personal or departmental web pages? How do we resolve the problem that science information should be available widely and affordably, but still make money, if people can have free access to the info? What are the copyright issues raised by digital publishing? How do we amend or issue errata to a digital publication? Which version(s) get archived? What formats do we archive? Finding answers to these problems will go a long way in helping us to move more completely and seamlessly into the digital world.

12:00 pm-1:30 pm Lunch

1:30 pm-5:00 pm Communicating Via Web Pages

Getting scientific content across to readers is affected by the way in which the information is presented. Nowhere is this more evident than on the Web. File formats — pdf versus html, how much interactivity is useful? Do bells and whistles get in the way of the message?

6:00 pm-7:00 pm Reception, Georgian Lounge, Lord Nelson Hotel

7:00 pm-9:30 pm Awards Banquet, Regency Ballroom, Lord Nelson Hotel

Skyline from Dartmouth.


Wednesday, September 18

9:00 am-12:00 pm Editing Workshop: Nobody Told Me There Would be Rules for Writing
The workshop is free for conference registrants, but for those who choose to just attend the workshop the registration and information forms are available in PDF format.

This half-day course will cover four main topics: Citations and References, Turning Your Thesis into a Journal Article, Powerful PowerPoint Presentations, and Posters for Your Colleagues and the Public. Writing samples required.

Submit up to eight pages for a free edit, returned at the workshop:
Pages may contain text, tables, or figures.
Text pages MUST be double spaced, 12-point, Times Roman type, 1" (2.5 cm) margins.
Put your name and university affiliation on EACH page; number each page.
Mail TWO paper copies to Mary-Margaret Coates, TechEdit, 9835 West 35th Avenue, Wheat Ridge, Colorado 80033-5704 USA

12:00 pm-1:30 pm Lunch

12:00 pm-1:30 pm AESE 2003 Board Meeting

1:30 pm-5:00 pm Face-to-Face with the Public: Interactive Outreach Projects

Open houses, tours, and field trips — getting the public interested. The focus in this session is dealing directly with the public once you have their attention.

Science for Non-scientists: Spreading the Word So They’ll Listen

Writing science for a scientific audience is often likened to writing a detective story: the interpretation and conclusions come at the end. Writing science for the general public involves the opposite structure: you have to grab their attention at the start with the conclusion. Scientific journalists will speak about presenting science to the public.

5:00 pm Meeting adjourned

The lighthouse at Peggys Cove.

Anyone interested in speaking on one of the topics in the program, or interested in moderating one of the sessions, please contact the program co-chairs Alison Klingbyle, AESE, or Pehr Enckell, EASE. To contact the meeting’s host e-mail Doug MacDonald.

For more information about the 2002 annual meeting:

To send a message to the program co-chairs:
Alison Klingbyle, AESE (
Pehr Enckell, EASE (

To send a message to the events planner (including field trip):
Doug MacDonald (

To find out more about Halifax, Nova Scotia:

To find out more about the meeting site:

To find out more about the field trip site:

For the PDF registration form click here.

For information about past Annual Meetings.