Schedule for the 30th AESE Annual Meeting
Sudbury '96, Ontario Canada
Monday, September 23 a.m.
- SESSION 1: Digital cartography--20 minute presentations
The majority of AESE members are involved in the editing and production of geological maps and
illustrations by partial or full digital means. This session will focus on the digital production of maps and
illustrations comparing and contrasting the different production methods and hardware/software used. Users
of Intergraph, ARC/INFO, and AutoCAD will speak.
Monday, September 23 p.m.
- SESSION 2: On-demand publication--20-minute presentations
The high cost of offset printing books and maps, coupled with advances in computer and printing technology,
make alternative methods of information dissemination viable for those publications that don't require a large
print run. Avenues such as on-demand printing and making publications available on Websites for
downloading by the public will be discussed.
- SESSION 3: North American Commission on Stratigraphic Nomenclature--30-minute presentation and
discussion
This session will cover using the 1983 Code, revising the Code, and other activities of the NACSN. The
Chairman of the Commission will make this presentation.
- SESSION 4: The author/editor relationship--panel discussion
Authors and editors are often caught in an adversarial relationship. This session will focus on strategies to
smooth the way to an understanding that the author and editor are partners, looking out for the interests of
the reader. Improved communication between the two camps can show the authors that we do what we do
for specific reasons: budgetary constraints, conflicting time priorities, sticking to specific style guidelines, etc.
Information flowing in the opposite direction can help us understand and respond to authors' concerns.
Tuesday, September 24 a.m.
- SESSION 5: Defining levels of edit--15-minute presentations
When time is short and staff is scarce, something's got to give. This session will cover ways to determine the
levels of edit needed for different publications in order to publish them quickly and to a consistent,
acceptable level of quality, using methods like style sheets and editing checklists.
- SESSION 6: Quick computer fixes--panel discussion
We all have our favorite computer shortcuts that help us when editing to a deadline. This session will focus
on sharing timesaving tips on subjects including on-line editing instead of marking up hard copy; using e-mail
for project tracking, faxing edited copy directly to authors for queries; and using macros to accomplish
repetitive tasks.
- SESSION 7: Outsourced editing--15-minute presentation
When facing the double whammy of lack of staff and lack of time to produce many reports and/or maps,
outsourcing the editing and/or the typesetting/map production is an option. This session will cover the pros
and cons of letting your publications out of your hands. Speakers will be from both sides of the fence: those
outsourcing, and freelancers or small editing/production companies who provide these services.
Tuesday, September 24 p.m.
Wednesday, September 25 a.m.
- SESSION 8: WWW homepages--20-minute presentations
WWW homepages are the ideal venue for introducing ourselves to new customers for our products. The
multimedia aspect of the homepage allows both private- and public-sector publishers to show off their
publications to the world as text, graphics, and sound; take orders for publications; link readers to other
information, etc. This session will focus on creating your own vs. hiring a homepage builder; targeting the
contents of your homepage to market your publications, and avoiding pitfalls by following solutions offered
by people who've done it.
- SESSION 9: AESE style guide--30-minute presentation
AESE is developing a style guide to help earth science editors maintain consistent and high quality levels of
editorial work. Winfield Swanson, who is currently compiling the style guide, will give a detailed progress
report on the project. She will also respond to questions, and will welcome any suggestions or comments
you may have concerning the work done to date or the style guide in general.
- SESSION 10: Surviving in a digital environment--20-minute presentations
Learning to cope with digital editing and production tools and the new pressures that they create in the
workplace is more important than the acquisition of these tools. In a business environment increasingly
constrained by scarce financial resources, editors are increasingly having to do more than just edit. How can
staff members of an editorial organization, or freelance editors, respond to the pressure to become specialists
in digital systems as well as editors? Training strategies, coping strategies, and success stories will be shared
by speakers.
For more information contact:
Robert F. Davie
Publication Services Section
Ontario Geological Survey
Willet Green, Miller Centre
933 Ramsey Lake Road
Sudbury, Ontario
CANADA P3E 6BF
phone 705-670-5765
fax 705-670-5770
davie_b@torv05.ndm.gov.on.ca
If you are interested in giving a talk on one of the topics in the sessions, or a poster, please contact the program committee as soon as possible:
Alison Weatherston
Publication Services Section
Ministry of Northern Development and Mines
B4-933 Ramsey Lake Road
Sudbury, Ontario
CANADA P3E 6B5
phone 705-670-5768
fax 705-670-5770
weathea@gov.on.ca
